Senior Administrative Assistant - Hybrid
RK22036
11 Months
Dublin



We’re currently recruiting for an exciting opportunity with an award-winning Pharmaceutical organization based in Dublin. This is an excellent position for anyone who is looking to join a leading multinational who are one of the best at what they do.



Duties:

• The primary activities include but are not limited to the following:
• General Secretarial/Clerical duties constitute approximately 50% of job responsibilities.
• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.
• Assists team with designated tasks on a prioritized basis and problem solves when appropriate.
• Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts.
• Completing complex/international travel expense reports in a timely fashion.
• Email and Correspondence Management:
• Screening and prioritizing emails.
• Drafting, proofreading, and responding to emails and correspondence on your behalf (on occasion)
• Event Planning and Coordination:
• Assisting in planning and organizing company /team events, meetings, or conferences
• Communication Skills must be at a level to effectively interact with executives and internal/external clients to maintain workflow.
• Respects the importance of maintaining confidentiality and appreciation of professionalism.
• Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
• Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.
• Occasionally coordinates special projects.

• High School Diploma and Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)
• Minimum of (8) years Administrative Assistant experience and minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above).
• Advanced computer skills using MS Office Suite
• SAP /Concur / Agile experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP.